Municipal document imaging services
Secure, searchable archives for Pennsylvania municipalities
PapertoPC digitizes meeting minutes, historical records, and everyday municipal files with a controlled chain of custody and consistent indexing—so staff can retrieve records quickly and confidently. If you’ve got to keep it, we can scan it!
Services for municipal records digitization
From high-volume scanning to structured metadata and secure delivery, our services are designed for public records workflows and long-term retention.
Paper to PC adheres to all quality control, scanning density, and file formatting standards outlined in the PA Municipal Records Act to ensure that the Security Preservation Files remain accessible and usable throughout their intended lifespan when stored properly.
Once scanned, all paper records are returned to you for disposition according to your Ordinances and the Municipal Records Act. Consult with your Solicitor before disposing of any records covered by the Municipal Records Act. Transport to a third-party secured shredding location (North Central Sight Services) can also be provided for a minimal cost + actual cost of shredding.
Municipal Records Scanning
High-volume scanning to convert paper files into organized, searchable digital records.
Meeting Minutes Digitization
Digitize and index minutes for fast retrieval, sharing, and long-term retention.
Indexing & Searchable Archives
Structured naming, indexing, and metadata so staff can find records quickly and consistently.
Historical Document Preservation
Careful imaging of fragile or aging documents to preserve history while improving access.
Project Planning & On‑Site Logistics
A clear scope, schedule, and handling plan to minimize disruption to municipal operations.
Secure File Delivery & Storage Options
Secure delivery options aligned to retention needs, access controls, and internal workflows.
Engagement options
Every municipality’s records and retention requirements are different. We scope projects based on volume, document condition, indexing needs, and delivery method.
Project-based
One-Time Backfile
Inventory & scope review
Scanning + basic indexing
Secure file delivery
Optional OCR & metadata
Retainer
Ongoing Scanning
Monthly or quarterly pickups
Standardized naming conventions
Consistent indexing rules
Predictable turnaround
Custom
Preservation & Special Handling
Fragile document workflows
Higher-resolution imaging
Enhanced quality control
Archive-ready deliverables