WHAT is Document imaging?
Document imaging is the process of converting paper records into digital files, that can then be stored and managed electronically on a computer. Instead of relying on filing cabinets or banker’s boxes to organize your records, document imaging creates a digital filing system that is organized, secure, and easy to search through.
WHY should I have my documents scanned?
· Space and cost savings: Eliminates the need for physical storage space – file cabinets, banker’s boxes, shelving, off-site storage, etc.
· Increased efficiency: Speeds up document retrieval and allows for simultaneous access by multiple users. OCR enabled documents can be searched, making historical records more accessible.
· Enhanced security and compliance: Mitigates risks by providing a secure, auditable record and making it easier to comply with regulations.
· Disaster recovery: Safeguards against data loss from events like fires or floods.